2025 AIR Forum Orlando, FL

First-Time Attendees

Welcome to the 2025 AIR Forum! As a first-time attendee, we want to ensure you have a seamless and successful experience at the conference. As you plan for your first AIR Forum, be assured you are in good company, around 1/3 of attendees are first timers. Here, we've put together tips for first timers to make the most of this year's conference in Orlando. 

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4 Tips for a Successful First-Time Experience at AIR Forum 

Please note: All times are listed in U.S. Eastern Time Zone. 

01 |

Don’t Miss the First Time at AIR Forum Session 

Tuesday, May 20 

12:00 p.m. – 12:45 p.m.  First Time at AIR Forum session 

Meet other newcomers and learn from volunteer leaders who will share tips about making the most of the conference experience; including networking tips, an insider’s guide to the AIR Forum schedule, and insight on using the conference app to stay in the know, streamline your schedule, and make lasting connections. 

1:00 p.m. – 4:30 p.m.  AIR Forum Impact Sessions 

The 2025 AIR Forum officially begins on Tuesday, May 20 with a series of curated Impact Sessions focused on a wide range of emerging and important topics and issues with impact for everyone in higher education. These sessions are open to all registered AIR Forum attendees and are included in your regular AIR Forum registration. Impact sessions include lectures, panel presentations, and interactive discussions. Impact sessions are 90-minute sessions scheduled in two consecutive time blocks from 1:00 – 2:30 p.m. and 3:00 – 4:30 p.m. 

02 |

Join the Fun at the Opening Reception 

Tuesday, May 20

4:45 p.m. – 6:00 p.m.  Opening reception 

Connect with colleagues and sponsors and meet new friends at the Tuesday opening reception in the Exhibit Hall. 

03 |

Attend the Opening and Closing Keynotes 

Wednesday, May 21 | Opening Keynote & Breakfast 

7:45 a.m. – 8:45 a.m.  Breakfast buffet and seating (special reserved seating for first timers) 
8:45 a.m. – 10:00 a.m.  Opening Keynote

Friday, May 23 | Closing Keynote & Brunch 

9:45 a.m. – 10:30 a.m.  Brunch buffet and seating 
10:30 a.m. – 12:00 p.m.  Closing Keynote

04 |

Experience the Exhibit Hall (AIR Forum’s Networking Hub) 

Tuesday, May 20

4:45 p.m. – 6:00 p.m.  Exhibit Hall open/reception 

Wednesday, May 21

10:00 a.m. – 6:00 p.m.  Exhibit Hall open 
12:00 p.m. – 1:30 p.m.  Lunch break in the Exhibit Hall 
4:45 p.m. – 6:00 p.m.  Networking Reception in the Exhibit Hall 

Thursday, May 22

8:00 a.m. – 2:30 p.m.  Exhibit Hall open 
8:45 a.m. – 9:45 a.m.  Coffee break in the Exhibit Hall 
11:30 a.m. – 1:15 p.m.  Lunch break in the Exhibit Hall 
1:15 p.m. – 2:15 p.m.  Dessert break in the Exhibit Hall 

Maximize your in-between session times by visiting the Exhibit Hall for breaks, lunch, and to catch up with colleagues. The Exhibit Hall is the place to be and is also home to poster presentations, “Ask an Expert,” and product demonstration sessions. A hub of activity, you’ll also be able to engage with sponsors showcasing the latest IR tools and services. Stop by often and experience the fun!